Learn More About How To Backup

Posted on 07. Feb, 2010 by in Data Backup Advice

Backup means preserving the copies of your files on a different medium, folder or a drive so that they do not get destroyed or lost in case your system or hardware fails. To successfully backup your files you should be able to get a copy of your data off the hard drive of your system. The backup process should focus more on your personal files such as, sent e-mails, letters, projects, messages, the e-mail address book and other information essential to you.

how to backup data

Making a checklist of the files you want to backup helps in deciding what you want to preserve and also acts as a reference list in case you need a retrieval of a backed-up file. A suggested file list is given below to help you get started:-

  • Internet Explorer Bookmark
  • Your personal projects
  • Your e-mail address book
  • Your digital photographs
  • The music purchased by you and downloaded by you from the internet
  • Bank records and important financial statements
  • The software bought by you and downloaded by you from the internet
  • Your Microsoft Outlook calendar

Backup in Windows XP can be simple and no special expertise or skill is required. The most simple form of backup is doing it manually – however it may be too tedious to be done regularly. To do this, you just need to right click on the file or folder and select Copy that appears from the pop-up menu. Now select the disk or drive where you need to keep your duplicate copy and then again right –click and select Paste from the pop-up menu. Among the popular back-up options available too you are

  • Tape drives
  • Zip drives
  • Second hard disk
  • ftp back up
  • Services of online backup
  • Floppy disk
  • CD/DVD writing devices

In case your business uses a system of network then you can either backup all your computers over the network or back up each of them separately. It is much expensive to buy separate backup units for every computer therefore it is advisable to purchase a single high-end backup system for the entire network. You should back up all the computers on the network together with the file servers.

There are four back up methods available and before you choose any one of them you should take care about the three important factors such as, the time period available for the backup, the capacity of the backup media and the degree of urgency of the file restoration expressed by you and other users. The fundamental methods of back up are: mirror backup, differential backup, full backup and incremental back up. After a choice has been made regarding the method of backup there is a need to schedule backups and choose the appropriate rotation schemes keeping in mind the needs of your organization and network. This helps in ensuring your file protection with a reduced media cost and increased longevity of your media.

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